Oxford Township Trustees
Minutes
August 11, 2008
ITEM
Call to Order 119-08
Approval of Agenda 120-08
Accept Resignation of Constable Stapleton 121-08
Oath of Office 122-08
Recognition of Guests 123-08
Approval of Minutes of July 14, 2008 Budget Meeting 124-08
Approval of Minutes of July 14, 2008 Regular Meeting 125-08
Approval of Financial Report 126-08
Approval of Appropriation Modifications 127-08
Approval of Advances 128-08
Standing Items 129-08
Other Items 130-08
Authorize Expenses for Fire Trucks 131-08
Approval of Policy Manual for Police Department 132-08
Approval to Pay Bills 133-08
Executive Session 134-08
Adjournment 135-08
Oxford Township Trustees
Minutes
August 11, 2008
119-08 Call to Order
At 7:00 p.m., Mr. McDonough called the meeting to order at the Oxford Township Building.
Present: Mr. Frimerman, Mr. McDonough, Mr. Salmon
Absent: None
120-08 Approval of Agenda
Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the agenda as amended.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0
121-08 Resignation of Constable Stapleton
Mr. Frimerman moved, Mr. Salmon seconded the motion to accept the resignation of Constable Stapleton with regrets effective no later than August 31, 2008.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0
122-08 Oath of Office
Mr. Rowan administered the oath of office to newly hired Constable Joseph Suttles.
123-08 Recognition of Guests
Mr. Gary Cates, State Senator stopped by the meeting around 8:30 p.m.
124-08 Approval of Minutes of July 14, 2008 Budget Meeting
Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the minutes of the July 14, 2008 Budget Meeting as corrected.
Aye: Mr. Salmon, Mr. McDonough
Nay: None
Abstain: Mr. Frimerman
Mr. McDonough declared the motion carried 2-0-1
125-08 Approval of Minutes of July 14, 2008 Regular Meeting
Aye: Mr. Salmon, Mr. McDonough
Nay: None
Abstain: Mr. Frimerman
Mr. McDonough declared the motion carried 2-0-1
126-08 Approval of Financial Report
Mr. Rowan distributed the financial report to the Trustees. A brief discussion took place regarding the amount of advances being made to the Road and Bridge Fund. Mr. Rowan stated he tries to balance the expenditures amongst the various funds. Mr. Rowan stated the funds were needed to cover costs associated with the Durapatcher. Mr. Rowan stated he would be working with Mr. Hoelle on next year’s budget to get a better handle on where funds should be allocated.
Mr. Salmon moved, Mr. Frimerman seconded the motion to approve the financial report as presented.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0
127-08 Approval of Appropriation Modifications
Mr. Rowan presented appropriation modifications to cover accounts that had insufficient funds available to meet the Township obligations.
Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the appropriation modifications as amended.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0
128-08 Approval of Advances
Mr. Rowan presented advances to cover cash flow deficiencies.
Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the advances as presented.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0
129-08 Standing Items
-Cemetery Report
-Mr. Salmon stated he talked to Bill King of the Oxford Museum Association regarding the stone that is being stored in the Oxford Township Building. Mr. King stated that he and John Curry were a little concerned with the workmanship of the stone.
-Road Report
-Mr. Hoelle provided a copy of his road report to the Trustees.
-Mr. Hoelle stated that the Durapatcher work has been completed. Mr. McDonough asked for a total costs for the road work.
-Police Report
-Chief Goins provided a police report to the Trustees.
-Replaced Constable Stapleton with Constable Suttles.
-Contacted CSX about lights/gates on Ringwood Road.
-Requested grant funding for police vests. Funds will be awarded in Sept/Oct.
-Police activity has been busy.
-Committee Reports
Comprehensive Plan/Land Use
Oxford Township
-No Report
Oxford City
-Mr. Frimerman stated that Mayor Dana is trying to schedule a follow-up meeting to discuss the differences in the proposed connector. The City of Oxford is considering its position on the connector road on August 19th. Mr. Frimerman stated the Butler County Planning Commission didn’t support the transportation plan as presented due to emotional issues around unsubstantiated deaths associated with truck traffic on campus. Mr. McDonough and Mr. Salmon suggested the County should accept the plan as presented by the Township. Mr. McDonough and Mr. Salmon stated they would listen to new suggestions from Greig Rutherford but are not interested in rehashing everything again. Mr. Frimerman stated if the City and Township doesn’t agree, then Greg Wilkens, Butler County Engineer will need to determine the next course of action. Mr. McDonough stated he doesn’t want Butler County to lose out on the funding, however, he doesn’t want to support the connector as proposed by the City of Oxford and Miami University. Mr. McDonough asked Mr. Frimerman to seek some possible dates to listen to Mr. Rutherford.
Emergency Management Meeting
No Report
Community Improvement Corporation (CIC)
No Report
130-08 Other Items
-Mr. McDonough stated he has received several complaints about weeds & long grass and unsightly property throughout the Township.
-Mr. McDonough received petitions from Joanne Martin with 1,030 signatures opposing the connector road. The signatures are mainly from Oxford Township, City of Oxford, and Milford Township.
-Mr. McDonough stated that a recognition dinner for former Fiscal Officer Irene Jones is planned for the Richmond Inn on August 20th and that a gift would be purchased not to exceed $200 as recognition for her 16 years of service to Oxford Township.
ITEM 131-08 Authorize Expenses for Fire Trucks
Mr. Frimerman moved, Mr. Salmon seconded the motion to authorize the expenditure of funds for new tires and alignment to two fire trucks as requested by the Fire Chief.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0.
ITEM 132-08 Approval of Policy Manual for Police Department
Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the policy manual for the Police Department contingent upon minor adjustments/corrections as determined by Mr. Salmon and the Police Chief. Mr. Salmon stated the manual is intended to make the officers aware of various policies and procedures effecting the department.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0.
133-08 Approval to Pay Bills
Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the payment of bills.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0
134-08 Executive Session
No executive session was held.
135-08 Adjournment
At 9:15 p.m., Mr. Frimerman moved, Mr. Salmon seconded the motion to adjourn the meeting.
Aye: Mr. Frimerman, Mr. Salmon, Mr. McDonough
Nay: None
Mr. McDonough declared the motion carried 3-0
Respectfully submitted,
James M. Rowan, Fiscal Officer
Trustee Trustee
Trustee Fiscal Officer