Oxford Township Trustees                                         

Minutes

June 9, 2008

Call to Order 85-08

Approval of Agenda 86-08

Acceptance of Resignation of Constable Brandi Kelly 87-08

Oath of Office for Constable Adam Smith 88-08

Endorsement of City of Oxford 2010 Campaign 89-08

Recognition of Guests 90-08

Approval of Minutes of May 12, 2008 91-08

Approval of Minutes of May 27, 2008 92-08

Approval of Financial Report 93-08

Approval of Appropriation Modifications 94-08

Enrollment in Workers Compensation Group Rating Program 95-08

Discussion of 2009 Tax Budget 96-08

Standing Items 97-08

Other Items 98-08

Approval to Pay Bills 99-08

Executive Session 100-08

Minutes

June 9, 2008

At 7:00 p.m., Mr. McDonough called the meeting to order at the Oxford Township Building.

Present: Mr. McDonough, Mr. Salmon

Absent: Mr. Frimerman

Mr. Salmon moved, Mr. McDonough seconded the motion to approve the agenda as amended.

Aye: Mr. McDonough, Mr. Salmon

Nay: None

Mr. McDonough declared the motion carried 2-0

Mr. Salmon moved, Mr. McDonough seconded the motion to accept the resignation of Constable Brandi Kelly effective two weeks from June 2, 2008 with regret.

Aye: Mr. McDonough, Mr. Salmon

Nay: None

Mr. McDonough declared the motion carried 2-0.

Mr. Rowan administered the oath of office to Constable Adam Smith.

Mr. McDonough and Mr. Salmon briefly discussed the City of Oxford 2010 Campaign for Active Transportation.

Mr. McDonough moved, Mr. Salmon seconded the motion to endorse the campaign contingent upon the boundaries staying within the City of Oxford.

Aye: Mr. McDonough, Mr. Salmon

Nay: None

Mr. McDonough declared the motion carried 2-0.

None

Mr. Salmon moved, Mr. McDonough seconded the motion to approve the minutes of May 12, 2008 as presented.

Aye: Mr. Salmon, Mr. McDonough

Nay: None

Mr. McDonough declared the motion carried 2-0

Mr. Salmon moved, Mr. McDonough seconded the motion to approve the minutes of May 27, 2008 as presented.

Aye: Mr. Salmon, Mr. McDonough

Nay: None

Mr. McDonough declared the motion carried 2-0.

Mr. Rowan distributed the financial report to the Trustees. Mr. Rowan stated that increases in appropriations will probably be needed later in the year to cover unanticipated shortfalls in repairs & maintenance as well as fuel costs.

Mr. Salmon moved, Mr. McDonough seconded the motion to approve the financial report as presented.

Aye: Mr. Salmon, Mr. McDonough

Nay: None

Mr. McDonough declared the motion carried 2-0

Mr. Rowan presented appropriation modifications to cover accounts that had insufficient funds available to meet the Township obligations.

Mr. Salmon moved, Mr. McDonough seconded the motion to approve the appropriation modifications as presented.

Aye: Mr. Salmon, Mr. McDonough

Nay: None

Mr. McDonough declared the motion carried 2-0

Mr. Salmon moved, Mr. McDonough seconded the motion to re-enroll in the Ohio Township Association Workers Compensation Group Rating Program administered by the Frank Gates Service Company/Avizent effective July 1, 2009.

Mr. Rowan stated the group rated premium is projected at $9,875 as compared to an individual premium of $20,541 with a projected savings of $10,666. Mr. Rowan stated the service fee for participation is $1,643.

Aye: Mr. Salmon, Mr. McDonough

Nay: None

Mr. McDonough declared the motion carried 2-0.

Mr. Rowan distributed a copy of the five-year forecast to be used as the basis for the 2009 Tax Budget. Mr. Rowan stated that the Tax Budget must be approved by July 15 and filed with the Butler County Auditor by July 20. Mr. Rowan requested input by the Trustees and Department Heads no later than June 30. Mr. Rowan stated that a draft budget would be made available for public review the week of July 7. Mr. Rowan requested that the Budget Hearing be held at 6:30 p.m. on July 14 just prior to the regular meeting.

-Cemetery Report

-Road Report

-Mr. Hoelle provided a copy of his road report to the Trustees.

-Police Report

-Committee Reports

Community Improvement Corporation (CIC)

No Report

The Butler County Township Trustees and Fiscal Officers dinner meeting will be held at the Marcum Center on July 10, 2008 at 7:00 p.m. Mr. McDonough stated that a $1,000 donation has been received from First Financial Bank. Mr. Salmon stated that approximately $1,100 would be needed from the General Fund. Mr. Salmon stated the anticipated budget is for 100 meals. Mr. Salmon stated that additional people will be included due to a 4H function. A final count is needed by July 7, 2008. Mr. McDonough and Mr. Salmon stated that the Trustees, Fiscal Officer and Department Heads as well as spouses are invited since Oxford Township is hosting the dinner.

Mr. Salmon moved, Mr. McDonough seconded the motion to approve the payment of bills.

Aye: Mr. Salmon, Mr. McDonough

Nay: None

Mr. McDonough declared the motion carried 2-0

No executive session was held.

At 7:45 p.m., Mr. Salmon moved, Mr. McDonough seconded the motion to adjourn the meeting.

Aye: Mr. Salmon, Mr. McDonough

Nay: None

Mr. McDonough declared the motion carried 2-0

Respectfully submitted,

James M. Rowan, Fiscal Officer

Trustee Trustee

Trustee Fiscal Officer