Oxford Township Trustees

Minutes

March 09, 2009

 

Call to Order 34-09

Approval of Agenda 35-09

Recognition of Guests 36-09

Oath of Office 37-09

Approval of Minutes of February 09, 2009 38-09

Approval of Financial Report 39-09

Approval of Appropriation Modifications 40-09

Approval of Advance 41-09

Approval of Resolution Retaining Video Service Provider Fee 42-09

Consideration of Roofing Proposal for Oxford Township Building 43-09

Standing Items 44-09

Approval of Resolution Increasing Paving Cost on Todd Road 45-09

Other Items 46-09

Approval to Pay Bills 47-09

Executive Session 48-09

Minutes

March 09, 2009

 

34-09 Call to Order

At 7:00 p.m., Mr. Salmon called the meeting to order at the Oxford Township Building. Mr. Salmon stated that Mr. McDonough will not be present due to an illness.

Present: Mr. Frimerman, Mr. Salmon

Absent: Mr. McDonough

35-09 Approval of Agenda

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the agenda as amended.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

36-09 Recognition of Guests

Mr. David Brown, Deputy Auditor for Butler County presented brochures on the Auditor’s Office. Mr. Brown stated that property reappraisals are being finalized and appeals can still be filed until March 31st. Mr. Brown stated that 2008 sales data can be utilized during the appeal process. Mr. Brown also stated that Mr. Reynolds will be reviewing values in 2009 to ensure that properties are fairly valued. Mr. Salmon asked if during the appeals process an individual can request representation. Mr. Brown stated that representation is encouraged. Mr. Salmon asked how much distance will be considered between properties. Mr. Brown stated that like property is considered when property is located in the rural area. Mr. Frimerman asked how foreclosure prices impact the process. Mr. Brown stated that State Law prohibits the use of foreclosure pricing. Mr. Frimerman asked if there is a fee to file an appeal. Mr. Brown stated there is no fee for filing; however, you can only file one appeal during the three year process. Mr. Brown stated that a retroactive credit could be applied if an appeal if a success appeal is filed in the future.

Mr. & Mrs. Cross, 6043 Booth Road, expressed concern over a "Welcome to Oxford Township" sign that was placed on their property. Mrs. Cross requested the sign be moved to the property line. Mr. Salmon stated the sign was placed in order to determine lines associated with the road maintenance agreement due to a recent annexation. Mr. Salmon stated they would reconsider the location of the sign.

Mr. Darrell Smith, President of Talawanda School Board was present to discuss the construction of a new high school on South 27 in Oxford Township. Mr. Smith stated the Board has been in conversations with the City regarding annexation. Mr. Smith stated the Board has attempted to gather infrastructure costs associated with the property. Mr. Smith stated the Board is looking at some sort of partnership agreement with the City as it relates to turn lanes & a traffic light at 27, widening of University Park Blvd to the site, sidewalks, water & sewer in return for annexation to the City. Mr. Smith stated the City has stated they would install sidewalks along University Park Blvd and would pay for the additional charge for a larger water lines and labor for the water. The City stated they wouldn’t contribute for sewer or road improvements. The Board has requested reimbursement for sewer costs in the event that future develops would tie into the sewer line. Mr. Smith stated the additional income tax associated with the construction phase is approximately $300,000. Mr. Smith stated the annual income tax from the employees working at the high school would be approximately $50,000.

Mr. Smith stated sewer access is available through property belonging to Hugh Clawson & Miami University. Mr. Smith stated the Board is looking for some sort of partnership agreement with the Township. Mr. Salmon stated the Township has no mechanism to tax but would be willing to work with the Board on grants or other ways to assist with the project. Mr. Frimerman asked what the Board would like from the Township. Mr. Smith stated he would like whatever is possible. Mr. Smith stated it is the desire of the Board to work hand in hand with the City and the Township. Mr. Smith stated that there could be additional operating costs associated with a utility surcharge if the property isn’t annexed into the City. Mr. Rowan suggested since the City has no money, the Township could partner with the Board and City to allow for the investment in infrastructure costs with a payback through a revenue sharing agreement with the City. Mr. Frimerman expressed concern with any action that would be in opposition of the comprehensive plan. Mr. Frimerman asked what the Board’s timeline is. Mr. Smith stated feedback is needed as soon as possible so a decision can be made regarding City or County zoning. Mr. Smith stated ground breaking is scheduled for November with preliminary site work in the summer. Mr. Smith stated the Board is looking for financial consideration on a number of infrastructure needs. Mr. Frimerman and Mr. Smith stressed the importance of a partnership so all three work together for the community. Mr. Salmon suggested a meeting of the Board, City and Township to openly discuss options.

37-09 Oath of Office

Mr. Rowan administered the oath of office to Constable Webb and Constable Heitfield.

38-09 Approval of Minutes of February 09, 2009

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the minutes of February 09, 2009 as amended.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

39-09 Approval of Financial Report

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the financial report as presented.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

40-09 Approval of Appropriation Modifications

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the appropriation modifications as presented.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

41-09 Approval of Advance

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the advance of $5,000 from the General Fund to the Road & Bridge Fund.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

42-09 Approval of Resolution Retaining Video Service Provider Fee

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the resolution retaining the 3% video service provider fee (excluding advertising) with Time Warner Cable.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

 

 

 

 

 

43-09 Consideration of Roofing Proposal for Oxford Township Building

Mr. Hoelle discussed the need for roofing improvements at the Oxford Township Building. Mr. Hoelle stated one estimate has been received from American Asian, Inc and other estimates are pending. Mr. Salmon stated Mr. Hoelle would continue to collect estimates from other companies. Mr. Frimerman asked how many squares were needed. Mr. Hoelle stated approximately 30 squares are needed.

44-09 Standing Items

-Cemetery Report

-No Report

-Road Report

-Police Report

-Committee Reports

Community Improvement Corporation (CIC)

Butler County Engineers Meeting

45-09 Resolution to Approve Resolution Increasing Paving Cost on Todd Road

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the increased paving costs of Todd Road subject to the County seeking stimulus funding or other grant funding if available.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon approved the motion 2-0.

46-09 Other Items

47-09 Approval to Pay Bills

Mr. Frimerman moved, Mr. Salmon seconded the motion to approve the payment of bills.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

48-09 Executive Session

No executive session was held.

 

 

49-09 Adjournment

At 9:00 p.m., Mr. Frimerman moved, Mr. Salmon seconded the motion to adjourn the meeting.

Aye: Mr. Frimerman, Mr. Salmon

Nay: None

Mr. Salmon declared the motion carried 2-0

 

 

 

 

 

 

 

 

 

Respectfully submitted,

James M. Rowan, Fiscal Officer

 

 

Trustee Trustee

 

Trustee Fiscal Officer